Category: zimbra

Zimbra Upgrade Tonight

September 12th, 2011 — 12:54pm

OIT plans to do an important software upgrade of our Zimbra email and calendar system tonight, Monday, September 12, beginning at 7 PM. Although, we hope to have email back online within 4 to 6 hours, there is the potential that email will be off-line until Tuesday at 7 AM.

This software upgrade will bring several new features to our Zimbra system such as an improved calendar interface, the ability to undo deletes and folder moves, and a greatly improved Briefcase area. Information on the Zimbra upgrade is available on the OIT web site at

Comments Off | announcement, upgrade, zimbra

Zimbra Email/Calendar Upgrade Tonight, July 29

July 29th, 2010 — 9:34am

OIT will upgrade from version 5 to version 6 of the Zimbra Collaboration Suite tonight from 8:00 PM until Midnight Eastern Daylight Savings Time. Email, calendars and shares that are in place will not be available during that time period. Email from outside the campus will be queued and delivered once our email system is returned to service.

The new version includes some new features, such as read receipts. It also has better sharing capabilities.

For an advance look at what’s new in Zimba please see the Web page at:

The top section of enhancements applies to users. The lower sections apply to OIT’s system administrators.

The major visual change that you will see is in the “Preferences” tab. In our current version once one clicks on the “Preferences” tab, there are sub-tabs horizontally across the top. In the new version the tabs are replaced with an index-like column of preference choices vertically on the left side of the screen; they appear more like email folders.

Please be patient during the upgrade period as we work to improve the system for our on-campus users. Alumni email accounts are already on Zimbra 6.

For more information about what is new and beneficial to WC users in Zimbra 6, read:

Comments Off | announcement, email, zimbra

Sync Your Mobile Devices with Zimbra

July 9th, 2010 — 3:20pm

If you have a Palm Pre, BlackBerry or Apple iOS device and you would like to use it with Zimbra, be sure to visit the Zimbra microsite‘s Mobile page. There you can use step by step guides that will walk you through setting up over the air sync for each of these devices. Instructions for iPad have just been added and more devices are always on the way.

Comments Off | announcement, mobile, zimbra

Poll Update: Do you use Zimbra calendar?

April 21st, 2010 — 12:25pm

The results are in and, according to the fine folks who participated in our informal site survey, 63% of respondents do use Zimbra calendar for work or school here at Washington College.   The remaining 37% of respondents either indicated that they don’t use an online calendar because their office does not keep one (5%), they don’t like to keep a calendar online (26%) or they answered “Other” (5%).

If you would like to know more about Zimbra calendar at Washington College, visit  Look for a new poll in the sidebar in the next few days!

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=If(password=”given out”,email=slow,email=fast)

March 26th, 2010 — 10:48am

Apologies for the cryptic subject. I hope that it gets people to actually read and understand this email warning.

TWO!! students last night gave out their passwords in response to an email requesting that information.

Once again: OIT does not ask for passwords by email, a link in an email, text messaging, or any other electronic means. When one types in their password on the Login page, it is encrypted using a method that we can’t read. Your email, and other Washington College information about you is at risk if you give your password to anyone!

Here’s the summary:

  1. OIT knows your name
  2. OIT knows your email user ID
  3. OIT does not know your password, BUT we CAN change it if necessary, so we do not need to ask for it.

PLEASE do not give your user name, password, or any other sensitive information in response to a request by email. 99.9% of the emails to which people respond do not even mention Washington College, so why would anyone respond ???

Anyway, that is why email was slow this morning. There were huge numbers of outgoing SPAM emails from the two accounts for which passwords were given to spammers. Note that these are not hacked accounts because the account users gave their information to the spammers.

This activity will result in some outside sites blocking Washington College email, so if you expect something important from someone that you know, call them and ask them to send it to another email address if you have one.

OIT will never ask by email for your network user name and password.

Comments Off | announcement, email, security, service update, zimbra

Zimbra Tip: Switch View to Use All Sorts

March 11th, 2010 — 4:21pm

By default, Zimbra displays email in conversation view.  This view is a helpful way of sorting your messages on the same topic into collapsible groupings, clearing up valuable space in your inbox.

However, in conversation view, it is no longer possible to sort mail by columns other than Subject and Received.

To sort using the From column, you must first switch from By Conversation to By Message.  For more information about making this change, read Change Your Inbox View in Zimbra.

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Zimbra 6 Back on Course

February 15th, 2010 — 9:56am

It happens to the best of us: we missed our target for getting Zimbra 6 up and running.  However, all Zimbra users should be happy that we got bogged down in something extremely important, namely backing up the millions of messages and appointments stored within the mail server.  With these items safely tucked away, we can promise you a headache free upgrade to Zimbra 6 in the coming days.

If you’ve lost track, you can review the new features coming with Zimbra 6 on the OIT News blog.  Look for a post letting you know when we are about to upgrade (for real this time!)

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Faculty: Zimbra Calendar Support

January 19th, 2010 — 9:35am

Hello faculty and welcome back to campus. I hope you had a wonderful holiday season.

Just before the break, OIT migrated everyone’s Meeting Maker calendar to Zimbra Calendar. Though the campus is no longer using Meeting Maker, you can still view your Meeting Maker calendar. OIT encourages you to check your Zimbra Calendar to ensure that your data transferred properly.

If you have calendar questions, please call the HelpDesk at ext. 7777. As a reminder, Instructional Technology offers Multimedia FLEX Labs on Mondays from 1:30-4:30 and Tech Tuesdays from 1:30-3:30 in the Beck Instructional Lab. Feel free to stop by so Nancy Cross and Nick Smerker can answer your calendar questions or discuss using technology to collaborate and foster interactive learning in the classroom.

OIT is holding Zimbra Calendar demonstrations in the Norman James Theater on Thursday, January 21 and Friday, January 22 from 11:00 am to 12:00 pm and 3:30 pm to 4:30 pm. There is no need to register. Just stop by if you have the time.

If you are interested in receiving hands on calendar training for your department, please contact me to make arrangements.

Comments Off | announcement, training, zimbra

New Features & Changes in Zimbra 6

January 12th, 2010 — 12:32pm

OIT is about a week away from launching Zimbra 6, giving you access to a wealth of new and improved features.  To learn more about how Zimbra 6 will improve your ability to collaborate, read on:

Adding Folders, Address Books, Calendars, Tasks, Documents and Briefcases has never been easier.  Just look for the item icon adorned with a plus sign at the top of each sidebar.

Your calendars will now appear slightly differently from the old version.  No worries, though – all the same functionality is there, the labels are now just applied to the calendar icon, not the entire name.

A big change is the way Preferences are presented.  Clicking on the Preferences tab now shows you all the sub-tabs as a list in the sidebar.  Click any item in the list to see the associated preferences.

The view menu in your Mail now has more options to make reading your messages even more customizable.  Try positioning the Reading Pane differently or expanding Conversations in a new way.

You can now run your filters on existing mail, just like you can in Outlook. Click the Run Filter button in your Preferences.

Zimbra 6 makes it easy to manage all of your shared resources.  Choose Sharing in your Preferences to see sent shares, shares received or invite others to a resource.

A new Beta feature of Zimbra 6 is the ability to add Spreadsheets and Presentations, just like Google Docs.  Click the Briefcase to create these items.

We think you are really going to like Zimbra 6.  If you have any questions about the new features or changes, please contact the HelpDesk at 410-778-7777.

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Meeting Maker to Zimbra Transition – Nearly Complete

December 18th, 2009 — 4:28pm

As of 4:00 PM on Friday all Meeting Maker calendars have been imported into the Zimbra calendar. Some meetings may be duplicated and, if so, will require manual clean-up by each user.

Everyone who had a Meeting Maker calendar is requested to look at their calendars in Zimbra to determine if all of their data moved, even if some is duplicated. It’s better to have a duplicate meeting than not to have the meeting at all.

Meeting Maker is available for comparison, but no meetings should be added to Meeting Maker as it will not be moved.

Departmental calendar sharing remains a work in progress and will be addressed, hopefully, by next week. Users should re-create their personal calendar sharing by right-clicking on the calendar name on the left side of the Zimbra display and choosing the desired sharing option.

For a sharing “how-to” see:

How do I share my calendar?

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